The disbursement write off (transaction number prefix DW) is a special type of general journal used to mark un-billed disbursements on a file as being written-off, in the process crediting the Disbursements controlled account and debited the Disbursements Written Off controlled account.

 

 

Once written off, a disbursement may not be subsequently billed.

 

Disbursements cannot be partially written off, so rather than presenting the user with a grid containing dollar amounts, the activity shows a list of un-billed disbursements which can be selected. The resulting write-off transaction is linked to the original disbursement.

 

Once a disbursement has been written off, the original disbursement transaction cannot be deleted from the system.